Get information on and access the ROMEO portal.

We are pleased to announce that on September 1st, 2021, the Department of Evaluation and Research Services is launching ROMEO.

ROMEO is an online research administration portal that will help streamline the research approvals and application processes. We believe that this is a step forward towards better integration of our services, resulting in a better research experience for all.

In the coming weeks, we will be communicating more information with you to help everyone in the Fraser Health research community with the exciting transition. In the meantime, please pay attention to the following items that will impact research approvals leading to the launch.

Key dates:

August 14th to August 31st, 2021: Submission freeze to the Fraser Health Research Ethics Board (FHREB) mailbox.

  • In order to migrate historical data from all studies and launch, the FHREB will not be accepting any new submissions, amendments, acknowledgements, renewals or closeouts
  • In order to ensure participant safety, the FHREB will only continue to accept and review protocol deviations, serious adverse event reports, and any other urgent safety issues
  • All other submissions to the FHREB will be returned to the research team with instructions to re-submit on the ROMEO Research Portal after September 1st. 

September 1st, 2021: Launch of ROMEO research portal

  • Submissions will be accepted via ROMEO only, as the mailbox will no longer be employed to process applications.

The why, what and how:

Why are we transitioning to ROMEO? 
The ROMEO Research Portal is an established online research administrative software that will provide at least two important benefits. First, efficiency – it will allow us to facilitate the administration of research grants, contracts, research ethics board submissions, and other research approvals in a streamlined manner. Second, greater transparency -- the portal offers a centralized hub for all research records, so that research teams can keep track of where submissions are in the approval process. 

What will happen to my previous studies? 
All studies previously submitted to the FHREB up to August 14th will be automatically migrated into the ROMEO Research Portal. However, study documents (e.g. protocols, consent forms, etc.) and records of previous post-approval activities (e.g. amendments, etc.) will not be migrated. Grant submissions submitted for approval prior to September 1st will be managed off ROMEO as per the previous process. 

How can I learn more about the ROMEO Research Portal? 
For a sneak peek at the ROMEO system, check out this video. More information about the ROMEO Research Portal, including detailed user guides, will be available on the Fraser Health Research ROMEO page soon. ROMEO online training sessions will also be made available to researchers in mid-August.