Quick reference guide for educational institution administrators

Learn more about the placement process.

Practice Education Guidelines for B.C. are used to direct the roles and responsibilities of faculty, instructors, students and the health organization employees during the practice education experience. It is your responsibility to be familiar with these guidelines (e.g., placement process, practice issues, orientation, immunizations, supervision by staff, adverse events, negative behaviours in the workplace, etc).

To support students in their learning, faculty and administrators must be aware of the following policies

• Student Practice Policy
• Documentation
• Hand Hygiene
• Confidentiality and Security of Personal Information
• Electronic Communications
• Professional Image
• Conflict of Interest
• Respectful Workplace
• Safe Handling of Patients, Residents, and clients
• Respiratory Protection
• Scented products
• Influenza Policy
• Research – Intellectual Property
• Patient and Family Gifts
• Media Relations

Review orientation requirements and arrange for unit/practice setting specific orientation.

As educational institutions are held to the same standards of worker protection legislation as Fraser Health, liability for instructor, faculty and student safety during practice experiences lie with the educational institution and WorkSafeBC standards must be met. This includes the appropriate screening of any privately contracted vendors who provide screening or testing of instructor, faculty or students to ensure that legislated guidelines are followed. While Fraser Health strives to maintain safe work and learning environments there is associated risk to students, faculty and instructors by virtue of being a health care organization.

Educational institutions frequently inquire whether students may be excluded from various WorkSafeBC requirements to participate in practice experiences in Fraser Health. Some examples of these situations may be:

• Students unable to be fit-tested due to religious facial hair.
• Students unable to complete the required immunization schedules.

Fraser Health will work with the educational institution to support them in the decision making process for student practice experiences when situations outside of regular practice arise, however, the educational institution maintains the liability in protecting instructor/faculty and students while in Fraser Health practice settings. Roles and responsibilities are further outlined in the Practice Education Guidelines. For support in any unusual circumstances, please contact the Student Practice team at student.placement@fraserhealth.ca with “Student exclusions for WorkSafe” in the subject line.

Fraser Health will work with the educational institution to support students with disabilities in achieving practice experiences. The burden of additional costs for additional supports, equipment or interpreters will be carried by the educational institution or the student. Please contact the student practice team at student.placement@fraserhealth.ca with “Student disability support need” in the subject line.

Private Training Act (PTA) governs all private post-secondary training in B.C. with greater than 40 curricular hours and greater than $4,000 tuition fees. PTA legislation came into effect on September 1, 2017. Changes in the regulatory structure allow this agency to have statutory decision making powers to decide which educational institutions can be opened. Visit the Private Training Institutions Branch website for requirements.

Contact the student practice team at student.placement@fraserhealth.ca.

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